Job Purpose
The executive assistant is responsible for providing administrative support to the JESA Management Director or a Business Unit Head, in an effective and efficient manner while ensuring internal policy compliance.
Main Scope/Responsibilities
Act as a gatekeeper and handle requests in an appropriate manner
Setup General Manager and/or Leadership Team Member travel arrangements, expense report, time sheets or purchase orders
Setup and coordinate meetings and conferences; Prepare correspondence, reports, and materials for publications and presentations
Provides support to JESA leadership team office organisation, project management, deadline compliance, and important documents and files
Meet and greet clients and visitors; Setup accommodation and entertainment arrangements for company visitors
Processing expenses and invoices.
Perform general clerical duties and make arrangements of travel, restaurant and hotel reservations, preparation of travel authorizations, processing requests for visas, identity cards and other documents for the General Manager and/or any Leadership Team Member
Performing any other duties related to the job as assigned by the General Manager and/or any Leadership Team Member
Education
Bac +4/5
Curricula: Business Administration and/or Management
Global Experience
10-15 years
Specific Experience in the position
Minimum of over 10 years of experience as an Executive Assistant reporting directly to senior management.
Proven experience in a busy Executive Assistant and/or Administrator role with accountability for a wide variety of complex administration tasks is a must in a large sized or multinational corporation is needed.
City:
Country/Region: MA
Job Req ID: 19020