Mission
The work of the Executive Assistant role is generally administrative and covers a wide range of activities and projects. Multiple demands are common and require a high degree of flexibility, judgment, and organizational & technical skills. Duties vary according to departmental needs across Tunisia, Morocco & Algeria.
All involve technical & organizational skills for the coordination & maintenance of facts, data, documents, calendars, travel, meetings, and communication. High level of interaction with the leadership team in North&West Africa and external providers
Duties & Responsibilities
Manages multiple, sometimes conflicting, priorities in a fast-paced and demanding environment.
Pro-actively manages the calendar, schedules meetings, organizes events, manages meeting logistics and arranges international travels with both internal and external parties, ensures efficient processing of expenses for management and senior staff, as requested.
Prioritizes and executes tasks with minimal direction or supervision. Handles confidential information. Compiles and prepares information for presentations using Office, including but not limited to, correspondence, reports, tables & analyses, presentations, scientific manuscripts.
An effective project member/manager across Morocco, Tunisia, Libya &Algeria for some developmental topics
An effective communication lead across North&West Africa;
Provides a positive presence and excellent support with answering and prioritizing calls, responding to email and mail communications, and meeting in person. Contacts involve planning and preparation of the communications, require skill, tact, persuasion and/or negotiation to accomplish the objectives of the communication
Interfaces with staff and senior level managers, external partners and consultants. Ensures smooth and efficient flow of day-to-day operations.
Interfaces with important functions such as HR, Finance, IT, performance, … to ensure efficiency.
Takes initiative and independently manages special/administrative projects in dynamic fast paced environment.
Perform other duties as assigned
Follow contracts
Qualifications
Experience supporting senior leader in a global organization
Familiarity with pharma industry and/or FMCG is a plus;
Ability to work independently and proficiently in a multi-national environment and across multiple countries.
Ability to focus on and manage successfully changing priorities dictated by a fast paced internal and external environment
Basic Qualifications
High school diploma and 5 years successful experience in comparable positions
Demonstrated ability to work effectively and cooperatively in a team environment.
Establishes and maintains good working relationships and internal networks with minimal direction.
Strong interpersonal skills.
Proficiency demonstrated in Microsoft Office software/tools.
Ability to manage complex meeting arrangements and travel plans/arrangements.
Ability to multi-task, exercise judgment, make decisions, and take action to complete assignments in a fast-paced, changing work environment.
Excellent verbal and written communication skills.
High ethical standards, maintenance of confidentiality.
At Sanofi diversity and inclusion is foundational to how we operate and embedded in our Core Values. We recognize to truly tap into the richness diversity brings we must lead with inclusion and have a workplace where those differences can thrive and be leveraged to empower the lives of our colleagues, patients and customers. We respect and celebrate the diversity of our people, their backgrounds and experiences and provide equal opportunity for all.
DATE POSTED
07/06/2022
CONTRACT TYPE
Full time
JOB ID
R2652559
LOCATION
Mégrine, Tunisia