Senior Document Controller
City: Casablanca
Country/Region: MA
Job Req ID: 8723
Job Purpose
This role is coordinating the Document Control activities on a project ensuring that all Project Documentation is processed in accordance with JESA procedures and the relevant client requirements. The Senior Document Controller may work in the home office and simultaneously work on multiple projects or may be co-located as part of a dedicated project team either in an office or on-site. Performs as Lead on Project
Main Scope/Responsibilities
All the main activities shown in the Document Control & Sr Document Controller position in addition to the following as detailed below
Conduct training of project and engineering personnel;
Ensures the project work is covered for vacation and unplanned absences. Responsible for a smooth handover. Participates in the delivery of training.
Encourages knowledge of and compliance with requirements and JESA internal processes. Works to resolve inter-discipline, vendor, and customer issues under supervision. Ensures discipline technical work and team activities meet all health, safety, environmental, and security requirements.
Assist the Document Control Manager with the training of new Document Controllers and current staff to ensure all team members are trained in the JESA approved document management systems and client systems as required.
Ensure all project documentation is processed in accordance with document control procedures and work practices in a timely manner;
Conduct audits to ensure processing is completed in a consistent approach.
Allocate and prioritize document control activities and workload of Document Controllers to ensure project requirements are met.
Assist the Document Control Manager with the Document Control set-up of major projects;update and maintain project standard procedures.
Set up and maintain orderly engineering files and ensure the data, drawings and correspondence are recorded and distributed in accordance with DDM.
Ensure all team members are utilized to their full capacity;
Liaise with the Document Control Manager in regard to forward planning of leave management and management of staffing levels across project phases.
Identify and report problems/issues to the Document Control Manager; Participate to prepare and maintain document distribution matrix, Meet documentation reporting requirements of the project team
Develops Document Management Execution Plan for the project(s),
Update templates to accommodate project-specific requirements as required
Education
Bac +4/5 (Engineering School/university, business administration).
Curricula: Technical, Administration or Engineering background
Global Experience
5 to 7 years with Demonstrated Document Control project experience.
Experience working on small and large projects.
Significant relevant experience.
Specific Experience in the position
Minimum 3 years as Senior Document Controler
Country/Region: MA
Job Req ID: 8723
Job Purpose
This role is coordinating the Document Control activities on a project ensuring that all Project Documentation is processed in accordance with JESA procedures and the relevant client requirements. The Senior Document Controller may work in the home office and simultaneously work on multiple projects or may be co-located as part of a dedicated project team either in an office or on-site. Performs as Lead on Project
Main Scope/Responsibilities
All the main activities shown in the Document Control & Sr Document Controller position in addition to the following as detailed below
Conduct training of project and engineering personnel;
Ensures the project work is covered for vacation and unplanned absences. Responsible for a smooth handover. Participates in the delivery of training.
Encourages knowledge of and compliance with requirements and JESA internal processes. Works to resolve inter-discipline, vendor, and customer issues under supervision. Ensures discipline technical work and team activities meet all health, safety, environmental, and security requirements.
Assist the Document Control Manager with the training of new Document Controllers and current staff to ensure all team members are trained in the JESA approved document management systems and client systems as required.
Ensure all project documentation is processed in accordance with document control procedures and work practices in a timely manner;
Conduct audits to ensure processing is completed in a consistent approach.
Allocate and prioritize document control activities and workload of Document Controllers to ensure project requirements are met.
Assist the Document Control Manager with the Document Control set-up of major projects;update and maintain project standard procedures.
Set up and maintain orderly engineering files and ensure the data, drawings and correspondence are recorded and distributed in accordance with DDM.
Ensure all team members are utilized to their full capacity;
Liaise with the Document Control Manager in regard to forward planning of leave management and management of staffing levels across project phases.
Identify and report problems/issues to the Document Control Manager; Participate to prepare and maintain document distribution matrix, Meet documentation reporting requirements of the project team
Develops Document Management Execution Plan for the project(s),
Update templates to accommodate project-specific requirements as required
Education
Bac +4/5 (Engineering School/university, business administration).
Curricula: Technical, Administration or Engineering background
Global Experience
5 to 7 years with Demonstrated Document Control project experience.
Experience working on small and large projects.
Significant relevant experience.
Specific Experience in the position
Minimum 3 years as Senior Document Controler